New Claim Request

If you have cancelled your holiday or trip and intend to make a claim then you will need to send us the following:

• The booking invoice for your trip showing us exactly what you paid (and therefore what you are claiming). This should include details of any booking fees and taxes you have paid.
• Proof of payment for the trip costs. By way of a copy of your bank / card statement.
• Evidence of any refunds you may have received following the cancellation of your trip.
• Details of the cancellation costs you have incurred (e.g. a copy of the tour operators invoice), unused tickets or email confirmations pertaining to these costs. It is essential that the documents you provide clearly show the date the trip was cancelled and any amounts which you have not been refunded (i.e. the costs you are claiming for). This includes the costs of any accommodation and travel you have booked directly.
• If you are cancelling your claim due to a bereavement, a copy of the death certificate is needed.
• For all claims pertaining to the death or illness of a person then our medical certificate will need to be completed by the GP of the person whose death or illness has given rise to the claim.
• If you have had cause to speak to anyone about a pre-existing medical condition when your insurance was arranged please send us any correspondence received by you.
• In the case of injury or illness including that of a non-travelling relative, you need a medical certificate, for COVID-19 related claims you will need medical evidence, either the registered results of a positive PCR test or a medical certificate from your doctor. If you cancel for other reasons, what you need to provide varies according to the cause. Please read the policy for full details.

If you have cut short your trip and intend to make a claim then you will also need to provide the following information:

• The booking invoice for your trip showing us exactly what you paid for your trip including any booking fees and taxes.
• Proof of payment for the trip costs.  By way of a copy of your bank / card statement.
• Evidence of any unused portion of your holiday which you are claiming for from your Tour Operator, Holiday Company, Travel Agency, Airline etc.
• Evidence of any additional costs incurred to return home (e.g. flight tickets and accommodation costs).
• If you are curtailing your claim due to a bereavement then we will need to see the death certificate (which we will return).
• For all claims arising as a result of the death or illness of a person then our medical certificate will need to be completed by the GP of the person whose death or illness has given rise to the claim.
• Details of any conversations you had with the 24 Hour Emergency Assistance helpline in the course of arranging your return to the UK (note it is a requirement of your policy that arrangements to return home are approved in advance by the Emergency Helpline). If you were given a reference number please provide it.
• If you have had cause to speak to anyone about a pre-existing medical condition when your insurance was arranged please send us any correspondence received by you.

If you have incurred medical expenses, including prescribed medication costs and need to make a claim then you will also need to provide the following information:

• Original receipts to show any monies you have paid for your treatment and copies of any medical records, including admission and discharge reports which may have been given to you.
• The booking invoice for your trip, showing the names of those travelling, the dates of travel and destination.
• If you have incurred transport or accommodation expenses as a result of your medical condition then you will also need to provide original receipts in relation to these costs.
• In the event that you were in contact with the Medical Assistance Service then we will also require details of any conversations or agreements which were made with them, including any reference number issued to you.

If you have had cause to speak to anyone about a pre-existing medical condition when your insurance was arranged please send us any correspondence received by you.

If your trip was delayed or you missed your departure, you will also need to provide the following information:

If claiming for a Travel Delay

• Written confirmation from the relevant carrier (Airline, Train, Tour Operator or Ferry Service) confirming the reason for the delay and both the original/intended departure time and the eventual time of departure.
• The booking invoice for your trip, showing the names of those travelling, and the dates and times you were originally booked to travel and destination.

If claiming for a Missed Departure

• A written report from the breakdown service you used if your vehicle broke down on the way to your departure point.
• The booking invoice for your trip, showing the names of those travelling, and the dates and times you were originally booked to travel and destination.
• In the event of your failure to reach your original departure point as a result of a public transport operator a letter from them confirming the incident.
• Evidence of the additional travel expenses you incurred in reaching your destination, by way of invoices and proof of payment, including receipts or bank / card statements.

Please note that you may not claim for both travel delay and expenses incurred due to missed departure and that any settlement made in respect of travel delay is in the form of a benefit only.

For missed departure claims, you must take reasonable steps to commence and complete your journey.

Regrettably, we are unable to consider claims that arise from traffic delays or not allowing sufficient time to travel.

For all claims under the Personal Accident Section of the policy you need to send us:

• Details of your insurance policy, including your policy number and your Insurance Certificate or a copy of the email you received confirming your insurance.
• The booking invoice for your trip showing us exactly what you paid (and therefore what you are claiming
• A completed Medical Declaration.
• If the claim relates to the death of an insured person we will also require (as appropriate) the Death Certificate, Grant of Probate or letters of administration.
• Where relevant we may also require Police and Coroner's reports and inquest findings.

We appreciate the sensitive nature of these, and we won’t be fully aware of all the information required before the claim is submitted. As a result of this, it’s likely our team will request more specific information once the details are initially reviewed.

We also suggest that you carefully review the Personal Accident Section of the policy as this is in the form of a benefit payment which is dependent on the nature and extent of any injuries.

If you have lost your baggage or money or it has been delayed or stolen then you will also need to provide us with the following information:

• The booking invoice for your trip showing us exactly what you paid for your trip including any booking fees and taxes
• Receipts to show the evidence of ownership and the value of the items you are claiming for. If the items were purchased on the internet you can also send us a print out of your account purchase history. If you do not have this evidence you may also send bank or credit card statements. In some circumstances we may also accept original packaging for the item or photographic evidence that you owned the items
• If you are claiming for items which have been stolen you will need to provide a written report to show that the loss was reported to an appropriate authority e.g. police, airline or hotel representative (note that most polices require thefts to be reported to the police within 24 hours)
• If your luggage has been lost by an airline you will need to provide a Property Irregularity Report (PIR) and a letter confirming that the luggage is irretrievably lost before we can settle any claims. You will also need to provide evidence of the luggage being checked in e.g. luggage recovery tags and boarding passes

If you are also intending to claim for Money you will need to provide:

• Evidence to support the amount lost/claimed e.g. bank withdrawal slips, bank statements or foreign currency transaction slips.

Please note that we do not cover the cost of Replacement Passports or other travel documents. Under certain policies we may consider the reasonable travel and accommodation costs to obtain a replacement passport. If you intend to claim for these costs please provide evidence of the costs you incurred.

If you are claiming under Piste Closure section of your policy you will need to provide:

• Written confirmation from the resort confirming the dates of closure and the exact reason for the closure.
• The booking invoice for your trip, showing the names of those travelling, the dates of travel and destination.
• Proof of your ski pass to confirm which piste you were originally meant to use.

If you are claiming for the loss of Ski Passes you should have reported the loss to the police (or relevant alternative authority) within 24 hours and obtained a report confirming same

If you are claiming under the Winter Sports Luggage Section of your policy in relation to ski equipment loss or delay you will also need to provide us with the following:

• For ski equipment delay we will need written confirmation of the reason for the delay and length of delay from the relevant carrier
• If you are claiming for the loss of ski equipment we will need to see evidence that you owned the items and of their value
• In the event that the airline was the cause of the delay of your equipment or that the airline have lost your equipment we will require a Property Irregularity Report (PIR)
• Where items are damaged we will require evidence of the damage in the form of a written estimate of repair or alternatively a letter confirming that the item is beyond reasonable repair. In both instances this correspondence will need to be provided by a reputable retailer who specialises in ski equipment

In the event that you wish to make a claim under the Personal Liability Sections of the policy, you will need to provide us with the following:

• The booking invoice for your trip showing us exactly what you paid for your trip including any booking fees and taxes.
• A statement clearly outlining the nature and extent of the damage which has resulted from your actions together with details of any witnesses.
• Any correspondence you have received pertaining to accusations against you for damage or injuries caused.

You must never admit, accept or confirm responsibility / liability for an incident without first receiving our approval. If this is done without the insurers consent, cover may be affected.